From the receiving dock to batch release, VanillaOps records the work as it happens and keeps it as evidence. Production, quality, documents and data on one platform, built to support your approved SOPs.
Materials arrive, wait for inspection and move through your rooms. Each lot carries its history from the moment it is received.
Every quantity belongs to a lot with a location, a status and a full history of how it got there.
Incoming lots wait in quarantine until they pass inspection, so nothing unchecked reaches the floor.
Model your facility the way it is built, from site down to room and shelf.
Cycle counts and stock adjustments, each one recorded with who made it and why.
Purchase orders, supplier records and supplier quality in the same place as the stock they deliver.
See what upcoming work needs and set stock aside for it before someone else uses it.
Trace any lot forward to everything it went into, or back to everything that went into it.
FORWARD · BACKWARD · GENEALOGYOperators follow the current revision of the procedure step by step, on a phone, and every reading, note and signature lands on the batch record.
Step-by-step work on a phone, built for gloved hands and busy rooms. Keeps working when the connection drops.
PHONE · OFFLINEThe batch record builds itself from the work as it happens, never typed up afterwards. Device history records for medical devices.
eBR · DHRDefine what goes into each product and in what amounts, with revisions you can trace.
Plan production, schedule it and turn it into work orders the floor can act on.
Free-text notes attached to the step they describe, with the author and time, and never edited later.
Equipment records, cleaning logs, logbooks and preventive maintenance, kept alongside the batches that used them.
Design labels, print them and scan them. Every print and every void is logged.
Holds, nonconformances and investigations start from the record itself, so quality works from the facts rather than a retelling of them.
Batches and lots wait on a hold until results come in and quality clears them.
Log nonconformances, investigate root cause and track corrective actions through to closure.
Customer complaints and returns tied to the lots they concern, with recall built on the same traceability.
Propose, review and approve changes before they reach the floor.
Plan internal audits, record findings and run management review from the same data.
Keep risk assessments next to the processes and products they cover.
Record room and environment readings over time and spot drift early.
Training records and exams, and validation records for your system.
Documents, approvals and signatures share one chain of evidence. When a record needs correcting, the correction is added and the original stays.
SOPs and documents with revisions and approval routes. Work always runs under the revision currently in force.
Built for 21 CFR Part 11. Each signature is chained to the one before it, so tampering shows.
21 CFR PART 11 · HASH-CHAINEDEvery action records who did it, when and what changed.
Regulated records cannot be edited or deleted. Corrections are new entries that point back to the original.
APPEND-ONLYRelease checks run before QA signs, and the signed batch record is sealed.
Destruction and disposal recorded with method, reason, quantities and witnesses, under one sign-off.
Orders draw on released stock, so what you ship is what quality signed for.
Quote, take the order and track it to fulfilment.
Pick, pack and ship, with shipment tracking against the order.
Customers see their orders and documents without emailing you for them.
Invoice what shipped, cost what you made and apply the right tax.
Your team knows which questions matter. VanillaOps gives them the building blocks to answer them, and an assistant that reads your own documents.
Live dashboards, standard reports and reports sent on a schedule.
Explore your own data with a governed data model. Every question asked is logged.
Answers from your company's own SOPs and manuals and shows where each answer came from. Every lookup is logged.
YOUR DOCUMENTS · SOURCEDSee which requirements the platform helps with, and which your own SOPs cover.
Each company's data is kept separate in the database itself, not just in the app.
Decide who can see, do and sign what, by role and by team.
Set up for your industry, using the terms your people already use.
Batch records and packages are sealed when they are compiled, so any later change can be detected.
The shop-floor app keeps working through dropped connections.
Run and maintained for you. Nothing to install on site.
Everything above runs the same in every industry. What changes is the rule pack for your regulator and standards.
See industries →Bring one of your SOPs. We'll show you how it runs on the floor and what the record looks like at the end.